![]() ![]() Each has their place, and if you use both of them when appropriate, you’ll find managing your email much easier. If you’re not already aware, the icon with the X is the Delete button, and the one that looks like a file box is the Archive command. On the other hand, if you’re constantly struggling with your available amount of storage space, then maybe the deletion option is best for you. If you often find yourself needing to retrieve information from old emails, you might find the archiving option useful. archiving in Outlook: What’s the difference? We’ll explain how and when you should use each action. Navigate to the folder where the archive is saved to verify that the process has been completed correctly.Deleting vs.Once the progress bars for each of the selected items is complete, you will see the message Your data has been exported. Click on the Finish button.Once you have set those fields, click on the Save button. You can now name the archive in the Save As: field and choose where the file will be saved in the Where: field.Select the items you wish to archive and then click on Continue. You will see the Export to Archive File (.olm) window.Click on the Tools tab at the top of the Outlook window and select Export.Double click to launch Microsoft Outlook. Scroll down in the Applications folder until you see the Microsoft Outlook icon.From your desktop, click on Go located in the top toolbar and select Applications.olm files on the cloud causes them to become unstable and significantly increases the risk of the archive file becoming corrupted. Any information from your email account that you archive must be stored on your local hard drive and should not be stored on any cloud storage platforms. Please note that Outlook for Mac saves the Archive file as an (.olm) file that can only be read on a Mac. Archiving emails in Outlook for Mac creates copies of your email account from the server and stores them on your local computer. ![]()
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